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Promotional Video – Giving Time and Solutions Ltd Company Services Update

August 27, 2013 1 comment

This is my 1st video (please see website link 1 below) recorded and edited by Luke and Myroslava who are 2nd year Media Production students at Coventry University. I was happy with the results – the outcome – 1st CLASS! I am so glad I did my 1st video with Luke and Myroslava. I found both of them:-

  • Were very honest from the start. In our initial meeting, they were honest about their particular skills set and what they could and could not do
  • Knew when best to use verbal and written communication
  • Were very professional to work with
  • Were very reliable
  • Kept me informed on progress throughout the project  – the good and not so good news!
  • Were polite and friendly to work with
  • Delivered to very tight time-scales – quick turnaround!
  • At times called me first, which I found was very professional
  • Understood the importance of scheduling calls/meetings
  • Tried tasks which may not be their strength and knew how to work well in a team to deliver a high quality product! 10/10
  • Demonstrated their attention to detail
  • Have been consistent with me after project completion – again very professional!
  • Were very mature in their attitude
  • Always confirmed the meeting minutes (in writing)

Before the project started, I contacted a number of people. Firstly I visited the staff who work in Media Reception in February 2013. Following this I had separate meetings with the Senior Lecturers to discuss the video I wanted. I then sent a document outlining my project requirements and Luke responded.

I could tell from the initial meeting (would not quite call it an interview myself) I had with Luke and Myroslava that they were excited to work on this project. This is exactly what I was looking for – Passion!

On 27 and 28 March 2013, we recorded the video. I left it to Luke and Myroslava to give me their expertise on how I should present myself. When watching myself back, my usual style of presenting to an audience did not seem suitable for this video. I changed my style and listened to the instructions from Luke and Myroslava. There was a blank screen behind me, I had to stand still and there was a microphone above me. All the graphics was going to be added afterwards.

Once we recorded the video, it was then time for Luke and Myroslava to edit it. The project was completed in Coventry and London and we worked on site and remotely. As a Programmer many years ago, I always believed it was best to have clients involved in how they wanted the IT systems designed, prototypes was what always worked well. I gave my feedback verbally and then documented it in a structured document to Luke and Myroslava. It saved time and was a good document to keep referencing to check if the changes were done.

Despite the few ‘these things happen sometimes in the real world’ moments (please read Luke’s and Myroslava’s blog posts  – website links 2 and 3 below), the video was completed ahead of schedule. Contingency planning a must!

Once the project was completed we had a ‘let’s celebrate’ meeting to review the lessons learnt and discuss the areas that went particularly well.The written project requirements and mutually agreed terms and conditions documents proved to be useful during and after project completion. Again, both documents were good to refer to as a ‘To Do’ checklist with my ‘I like giving ticks on tasks done’.

On another note, I sometimes have to rely on experts and professionals to provide certain services to Giving Time and Solutions Ltd, be it a freelancer or people from a small/medium/large size organisation.

As with everything I do, I contact people directly myself. I feel more comfortable working with professional people who respond, reply and mutually agree in writing the verbal discussions we have and work that will be carried out.

For the last 3 years, I have been looking for someone to do a video (for another requirement I have) and take professional photos. As well as the promotional video, Luke and Myroslava have also taken professional photos for me! I will definitely consider working with Luke and Myroslava again.

For me, this was a SUCCESSFUL project and I thoroughly enjoyed working with Luke and Myroslava! A BIG THANK YOU to Coventry University, the Senior Lecturers who made time to meet me (200 students!), staff in the Media department, and of course Luke and Myroslava! My family, friends, previous work colleagues and relatives have directly given me good and constructive honest feedback comments, both of which will help with videos I do.

From one Director to another Director – please do read the detailed ‘Giving Time and Solutions Ltd Promotional Video – Behind the Scenes’ blog posts Luke and Myroslava have written – please see website links 2 and 3 below.

*** UPDATE:

The Green IT workshops had been requested in the Green IT awareness talk feedback forms (March 2011).

A lot has happened in the last year (2013). I am happy with the progress made on other projects/work I have been focusing on, as well as looking into the options to outsource some of the tasks I have.

5 year milestone on 16 April 2014!

There are lots of people who have genuinely supported me and I am also fortunate to have connected with more honest and trustworthy professional people. Every person has made a difference.

The people who have and continue to inspire and influence me are real people.

To read the testimonials/recommendations, please visit the company website or my LinkedIn Professional Profile.

 

***

WEBSITE REFERENCE

NO. WEBSITE LINK DESCRIPTION
1. http://youtu.be/3Mi0dcIoFlU Giving Time and Solutions Ltd – Promotional Video
2. http://bit.ly/13VVtnp Luke’s Behind the scenes Blog Posts – Coventry University Media Production Student (Year 2)
3. http://bit.ly/1dmmW5M http://bit.ly/15fIPti http://bit.ly/12HrAEB Myroslava’s Behind the scenes Blog Posts – Coventry University Media Production Student (Year 2)
4. http://www.givingtimeandsolutions.com Giving Time and Solutions Ltd – Testimonials.

Author: Tripta Prashar
Company: Giving Time and Solutions Ltd
Company website: http://givingtimeandsolutions.com
Professional profile: http://linkedin.com/in/triptaprashar
Date created: 27 August 2013 1.30pm
Last updated: 28 October 2016 4.15pm

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Reducing the need to travel, save costs and reduce carbon footprint using teleconferencing

July 20, 2010 1 comment

Reducing the need to travel is essential for many organisations and teleconferencing is considered the best way to do so.

Teleconferencing is yet another buzz word in the Green IT world!

There are three types of internet teleconferencing options to consider

1. audio
2. voice telephone – ISDN vs VOIP 
3. web

With so many products/vendors on the market, how would you know what to choose?

There are 3 large vendors for video conferencing equipment, several for web and audio-conferencing.

There is firstly a need to understand what it is organisations actually want to achieve. This is only known when you have an understanding of the business processes, people and current technology used in house.

Lots and lots and lots of information gathering and analysis has to be carried out.

My first recommendation would be to document the business processes.

A few questions before deciding if teleconferencing is the option to replace travel are:-

1.     How many frequent travellers are there?
2.     How many meetings are held and how often?
3.     Where are meetings held?
4.     What are the salaries for those who travel and what form of transport are they using?
5.     Are there home/remote workers?

I have a long list of questions which can be sent to Green Champions or Senior Management. The information can be collated quickly and the findings can then be presented to show what the typical current costs and carbon footprint would be, and recommendations given on how to reduce it.

Investing in particular technology just because another organisation have had savings is not necessarily the right solution, as each organisation has different business needs.

BENEFITS OF TELECONFERENCING

  • cut travel expenses
  • no weather impact
  • projects delivered on time and within budget
  • speed of decision making
  • time savings

However as usual, there are cons too, such as managing the behavioural changes for staff, technical failures – both of which do have solutions to overcome them.

Instead of using a car for each individual, there are other options to consider, such as car sharing, public transport or leasing company cars.

To compare the cost and carbon footprint using a car and public transport should also be considered…assuming it is national travel. It differs on what car it is and the cost of the train ticket (peak/off peak/season ticket).

Assuming there are 1000 employees in a company who have 3 meetings a week off site during the 46 working weeks of the year, whereby the distance is 15 miles from the office site…..

                                             Carbon Footprint

Car                                     27240 (CO2)

Train                                  410 (CO2)

There is obviously a huge difference in carbon footprint!  You would need to consider the time to travel it takes, as no one can predict the delay in the car journey or train delays.

As well as the installation costs, investing in teleconferencing equipment also requires looking at the costs for licences, maintenance/support, number of additional users, etc.

The return on investment may show after a few years, but it is very important to remember teleconferencing is considered a way to reduce travel and not replace it.

Some of the research used in this blog post for the products and teleconferencing was carried out for me.

Author: Tripta Prashar
Company: Giving Time and Solutions Ltd
Company website: http://givingtimeandsolutions.com
Professional profile: http://linkedin.com/in/triptaprashar
Date created: 20 July 2010 7.30pm